Privacy Policy
Information on Data Protection
A. General information on data protection
1. Scope and definitions
The privacy policy includes the information within the meaning of Art. 13 GDPR about the data processing when accessing and using our application “ondemand.accnite.com”.
Provided that we link to pages of third parties, we have neither influence nor control over the linked contents and the data protection provisions there. We recommend that you check the data protection statements on the linked websites to determine whether and to what extent personal data is collected, processed, used or made available to third parties.
2. Responsibility
Responsible for processing of personal data through the application is ACCNITE onDemand GmbH (“ACCNITE”), Hochwaldstraße 40 a, 85598 Vaterstetten-Baldham. Please contact us on any data protection enquiries at data_protection@accnite-ondemand.com.
3. Place of data processing
All personal data that we collect and process through the application is hosted on servers of the company IONOS SE, located in Germany. The purpose of this data processing is the hosting of our web servers and databases as well as their data backup on the basis of the corresponding data protection contracts.
B. General data processing when accessing our application
1. Logfiles
For technical reasons, ACCNITE collects so-called access data when the website is accessed and saves this in a log file (so-called log file). When using this general data and information, we do not draw any conclusions about your person. Rather, this information is required to correctly deliver the content of our website, to optimize the content of our website and the advertising for it, and to ensure the long-term functionality of our IT systems and the technology of our website, as well as to provide law enforcement authorities with the information necessary for prosecution in the event of a cyber-attack. This collected data and information is therefore evaluated by us on the one hand statistically and on the other hand with the aim of increasing data protection and data security in our company, in order to ultimately ensure an optimal level of protection for the personal data we process (Art. 6 para. 1 lit. f) GDPR). In addition to the IP address, the name of the website you accessed, the file accessed, the date and time of access, the amount of data transferred and notification of successful access as well as the browser type provider are stored in the log file. The log files are deleted automatically 60 days after collection.
2. Analysis tools
We use tracking tools, among other things, to be able to optimize our offers and presentations by means of usage analysis or to gain insights into our target groups. In order to use these tools, however, we require your prior consent (Art. 6 para. 1 lit. a) GDPR). You can find an overview of the tools and their providers in the privacy settings.
3. Font Awesome
Our application uses so-called web fonts, which are provided by Fonticons Inc, 307 S Main St Ste 202 Bentonville, AR, USA, for the uniform display of fonts. When you view a page, your browser loads the required web fonts into your browser cache in order to display texts and fonts correctly (Art. 6 para. 1 lit. f) GDPR). However, we have integrated the web fonts locally, i.e. on our webserver. This means that there is no data transmission to Fonticons’ servers.
C. Other particular data processing
1. ACCNITE
ACCNITE is an investor relations workflow management tool (“ACCNITE onDemand App”) centred around investor engagement, shareholder intelligence and investor targeting. When you register with us as a user to access our application, we first process your data to create your user account. The following data is required for this purpose: E-mail address, first name and last name (Art. 6 para. 1 lit. b) GDPR).
We may conduct identity verification checks to ensure the authenticity of our users and to comply with applicable laws and regulations. This process may involve the collection and processing of personal data such as your user representatives’ first names and last names, and email addresses. The purpose of these identity checks is to prevent fraud and to enhance security. The legal basis for processing your data for identity verification purposes is to fulfil a legal obligation (Art. 6 para. 1 lit. c) GDPR) and/or to fulfil the contract between you and us (Art. 6 para. 1 lit. b) GDPR).
We work with a specialized service provider to provide you with the various functions and services inside the application and at the same time ensure the highest level of data security. The basis of this contractual relationship is, among other things, the obligation of the service provider to have taken special precautions to protect your data and to process all personal data only in accordance with our instructions (Art. 28 GDPR). The personal data stored in your user account is available to you for the duration of use of your user account with ACCNITE and is generally stored by us for this duration. Apart from this, however, the deletion takes place no later than 10 years after the last login to your user account. In this case we will inform you about the planned deletion of your user account in advance. Personal data will also be deleted if you do so yourself with regards to individual data or if you request us to do so. We process or delete invoices in accordance with the applicable retention periods under tax and commercial law.
We also use your user account data to create pseudonymous profiles in order to analyse and evaluate user behaviour inside the ACCNITE onDemand App. The aim is to optimize our functions and services for users, e.g. to learn which services or performances are preferred. Processing and/or passing on of your personal data (real data), i.e. a direct conclusion to users, is always excluded. The legal basis in this respect is Art. 6 para. 1 lit. f) GDPR. We do not see this as a significant encroachment on the personal rights of our users, as such profiles are created and processed purely pseudonymously, and the evaluation relates to the use of our ACCNITE onDemand App and the corresponding components. In this respect, the interest in an optimal processing of the information and the continuous improvement of our range of services outweighs this.
2. User-generated content and personal data
Users can enter content within the application. This content may include personal data, either intentionally or unintentionally. We do not control the information entered by users, and we do not monitor or manage such content.
Users are solely responsible for any personal data they provide within the application. This responsibility extends to having the necessary rights and permissions to do so, and ensuring they are not infringing upon the rights or privacy of any third party.
The processing of user-generated content, including any personal data it may contain, is based on the user’s consent (Art. 6 para. 1 lit. a) GDPR) and/or the necessity for the performance of a contract (Art. 6 para. 1 lit. b) GDPR).
We implement appropriate technical and organizational measures to safeguard personal data. However, users should be cautious and avoid sharing sensitive personal data or third-party information in their user-generated content.
3. ACCNITE for Outlook® Add-In
If you use ACCNITE for Outlook®, users activated for it can schedule, synchronize and manage appointments and contacts from the application directly in Outlook. For this purpose, we only process your login data (e-mail and password) to activate the add-in and access to it for you. A data storage of your existing calendar and contact data on our servers does not take place. The storage of login data is based on your consent (Art. 6 para. 1 lit. a) GDPR). You can revoke your consent at any time. For this purpose, an informal communication by e-mail to us is sufficient. For the option to remove the add-in from your Outlook environment, please refer to the corresponding instructions. The legality of the data processing operations already carried out remains unaffected by the revocation.
4. Your rights
You have the right to request confirmation from us at any time as to whether we are processing personal data about you and the right to information about this personal data. In addition, you have the right to rectification, deletion and restriction of data processing, as well as the right to object to the processing of personal data at any time, or to withdraw consent to data processing at any time or to request data transfer. In addition, you have the right to complain to a supervisory authority in the event of data protection violations. Please send all information requests, requests for information, revocations or objections to data processing by e-mail to data_protection@accnite-ondemand.com.
5. Notes on the special right of objection
You have the right to object at any time for reasons arising from your particular situation to the processing of personal data relating to you, which is carried out, inter alia, on the basis of Art. 6 para. 1 lit. e) or f) GDPR in accordance with Art. 21 GDPR. We will stop processing your personal data unless we can prove compelling legitimate reasons for the processing which outweigh your interests, rights and freedoms, or if the processing serves the purpose of asserting, exercising or defending legal claims. If you wish to exercise your right to object, simply send an e-mail to data_protection@accnite-ondemand.com.
Updated on 9 September 2024